Graduate students register during terms indicated in the Registration and Tuition Payment Guide issued by the University Registrar's Office. Details regarding registration and course drop/add procedures are also provided in the Registration and Tuition Payment Guide. Day and evening graduate classes, offered on or off-campus during the academic year (fall and spring semesters) and the summer sessions, are considered part of the regular program. Students may register at MyASU.
Enrollment Verification Guidelines
The Registrar's Office will verify students' enrollment each semester according to the general guidelines below.
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Full Time* |
Half Time |
Less Than Half Time |
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Regular semester |
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Graduate |
9 or more hours |
5-8 hours |
4 or fewer hours |
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Graduate assistant** |
6 or more hours |
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Five-week summer session |
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Graduate |
3 or more hours |
2 hours |
1 hour |
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Graduate assistant** |
2 or more hours |
1 hour |
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Eight-week summer session |
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Graduate |
5 or more hours |
3-4 hours |
2 or fewer hours |
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* An audited course does not count for full-time enrollment. ** For enrollment verification purposes, "graduate assistant" is a generic term that includes teaching assistants, research assistants, teaching associates and research associates. |
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International students are required to maintain full-time enrollment status to maintain their U.S. visa.
Maximum Course Load
The Graduate College does not have a maximum credit hour enrollment policy. It is expected that academic advisors will set course loads for their students that facilitate academic success.
Maximum Employment Hours for International Students
Employment for international students on F-1 or J-1 visas must be limited to 20 hours per week while school is in session (summer sessions are voluntary and are not limited.) This is a federal regulation and the individual degree program is responsible for enforcement.
Continuous Enrollment and Leave of Absence Policies
Once admitted to a graduate degree program, master's and doctoral students must be registered for a minimum of one credit hour (not audit) during all phases of their graduate education. This includes periods when they are engaged in research, working on or defending theses or dissertations, taking comprehensive exams, taking Graduate Foreign Language exams or in any other way using university facilities or faculty time including the term in which they graduate. This credit must appear on the Plan of Study or must be an appropriate graduate-level course (e.g. 595, 695, or 795, Continuing Registration). Courses with grades of "W" and "X" are not considered valid registration for continuous enrollment purposes.
Students planning to discontinue enrollment for a semester or more must request approval for a leave of absence. Student may petition the Graduate College for a leave of absence for a maximum of two semesters during their entire program. A petition for a leave of absence, endorsed by the members of the student's supervisory committee and the head of the academic unit, must be approved by the Graduate College dean. This request must be filed and approved before the anticipated absence.
An approved leave of absence will enable students to re-enter their program without re-applying to the university. Students who do not enroll for a fall or spring semester without an approved leave of absence by the Graduate College are considered withdrawn from the university under the assumption that they have decided to discontinue their program. Student removed for this reason may reapply for admission to resume their degree program; the application will be considered along with all other new applications to the degree program.
A student on leave is not required to pay fees, but in turn is not permitted to place any demands on university faculty or use any university resources.
Enrollment Policy for the Teaching and Research Assistantships/Associateships
All teaching and research assistants and associates (i.e., TAs and RAs) must enroll for a minimum of six semester hours of appropriate credit during each semester of their appointment. The six hours cannot include audit enrollment.
TAs and RAs are treated as residents for tuition purposes. To be eligible for tuition remission, TAs and RAs must be employed a minimum of 10 hours per week (25 percent Full Time Equivalency {FTE}). TAs/RAs working 10-19 hours per week (25-49 percent FTE) receive a 50 percent remission of tuition for the semester or summer session of their employment. TAs/RAs working 20 hours per week (50 percent FTE) do not pay tuition during the semester or summer session of their employment. In addition, the university pays the individual health insurance premium for those TAs and RAs working 20 hours per week (50 percent FTE).
See the TA/RA Handbook for application procedures for assistantships and associateships.