Download Graduation Deadlines and Procedures 2008-2009

Final Date For Each Procedure 2008-2009
	December 2008	January 2009 (Winter Session 2008)	May 2009
Apply for graduation	Wed., Oct. 15	Wed., Oct. 15, 2008	Tues., March 31
Doctoral Participation Form for Commencement due	Tues., Nov. 25	see May 2009	Fri., April 24
Hold an oral defense of a thesis/dissertation1	Tues., Nov. 25	Tues., Nov. 25, 2008	Fri., April 24
Submit revisions for final format approval	Wed., Dec. 3	Mon., Jan. 5, 2009	Wed., April 29
Submit paperwork to obtain the Graduate College dean's signature	Fri., Dec. 5	Wed., Jan. 7, 2009	Fri, May 1
Submit document to ASU Bookstore for binding	Fri., Dec 12 by 3 p.m.	Fri., Jan. 9, 2009	Fri, May 8 by 3 p.m.
Complete master's final comprehensive examinations or applied projects	Wed., Dec. 17	Fri., Jan. 16, 2009	Wed., May 13
Commencement	Thurs., Dec. 18 10 a.m.	see May 2009	Thurs., May 14 10 a.m.
Note: Deadlines and procedures are subject to change. Please consult with the Graduate College for the most recent updates. If you have questions about the information on this page, please email Student Academic Services (SAS) at grad-sas@asu.edu.
1 All oral defenses of a thesis, dissertation, etc. must be scheduled with the Graduate College at least 10 working days in advance of the planned defense date. Please use the official GC Ten Working-Day calendar, available online or in the Interdisciplinary Building, B-wing (formerly the Administration Building, B-wing), Room 170, when scheduling a defense. * Please note that there are certain dates during the academic year during which students cannot hold an oral defense if a thesis or dissertation. These dates for are December 8 - 19, 2008 and May 4 - 15, 2009.

 

Download Graduation Deadlines and Procedures 2009

Final Date For Each Procedure 2009
	May 2009	August 2009	December 2009
Apply for graduation	Tues., March 31	Wed., July 1	Thurs., Oct 15
Doctoral Participation Form for Commencement due	Fri., April 24	see Dec. 2009	Tues., Nov. 24
Hold an oral defense of a thesis/dissertation1	Fri., April 24	Fri., July 24	Tues., Nov. 24
Submit revisions for final format approval	Wed., April 29	Fri., July 31 by 5 p.m.	Wed., Dec. 2
Submit paperwork to obtain the Graduate College dean's signature	Fri., May 1	Mon., Aug. 3 by 2 p.m.	Fri., Dec. 4
Submit document to ASU Bookstore for binding	Fri., May 8 by 3 p.m.	Wed., Aug. 5 by 3 p.m.	Fri., Dec. 11 by 3 p.m.
Complete master's final comprehensive examinations or applied projects	Wed., May 13	Thurs., Aug. 6	Wed., Dec. 16
Commencement	Thurs., May 14 10 a.m.	see Dec. 2009	Thurs., Dec. 17 10 a.m.
Note: Deadlines and procedures are subject to change. Please consult with the Graduate College for the most recent updates. If you have questions about the information on this page, please email Student Academic Services (SAS) at grad-sas@asu.edu.
1 All oral defenses of a thesis, dissertation, etc. must be scheduled with the Graduate College at least 10 working days in advance of the planned defense date. Please use the official GC Ten Working-Day calendar, available online or in the Interdisciplinary Building, B-wing (formerly the Administration Building, B-wing), Room 170, when scheduling a defense. * Please note that there are certain dates during the academic year during which students cannot hold an oral defense of a thesis or dissertation. These dates for 2009 are May 4 - 15, 2009 and December 7 - 18, 2009

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FORMS AND ASSISTANCE
All Graduate College forms are available on the Internet at graduate.asu.edu/forms in Word or PDF format. They may also be picked up at the Graduate College, located in Interdisciplinary Building, B-wing, Room 170. Students are responsible for obtaining the most recent version of the forms (available on our website) and submitting them with the appropriate signatures. For instructions about forms or procedures, email grad-sas@asu.edu or visit Student Academic Services. For answers to thesis/dissertation format questions, visit graduate.asu.edu/format or email gradformat@asu.edu.

Download the Ten Working-Day Calendar for Submitting Theses/Dissertations 2008 2009

ENROLLMENT REQUIREMENTS
Students must be enrolled for at least one credit hour that appears on the program of study, or one hour of appropriate graduate level credit, during the semester, summer or winter session in which they defend a thesis or dissertation, take a comprehensive examination, or complete an applied project. Students must be registered before they can schedule an oral defense of a thesis or dissertation with the Graduate College.

*Please note: Students must maintain continuous enrollment through the term of graduation and until all degree requirements have been completed.


GRADUATION/FORMAT EVALUATION/ORAL DEFENSE PROCEDURES

Step A: Apply for Graduation
You may apply for graduation online, in person, or by mail with the University Registrar's Office. Information about the graduation application procedures and fees is available online: http://students.asu.edu/graduation. If you apply after the deadline for a semester, you will be assessed a late fee and your name will not appear in the commencement program.

Step B: Submit Materials for Format Evaluation and Scheduling the Oral Defense*
Go to the Graduate College at Interdisciplinary Building B 170 to schedule your defense. All defenses must be scheduled with the Graduate College at least 10 working days in advance of the planned defense date. Please use the official GC Ten Working-Day calendar, available online or in Interdisciplinary Building, B-wing, Room 170, when scheduling your defense.

Doctoral Students: Submit the following materials at least 10 working days before the defense:

• Dissertation (one complete unbound copy)
• Format Approval Sheet (signed by you and your committee chair)
• One copy of an article from the journal you used as a style guide (if you did not use APA, Chicago, MLA, or Turabian as a style guide)
• Doctoral Defense Schedule Form (one completed copy signed by you and your committee chair)
• Survey of Earned Doctorates (available online at graduate.asu.edu/forms or in Interdisciplinary Building, B-wing, Room 170)

Master's Students: Submit the following materials at least 10 working days before the defense:

• Thesis (one complete unbound copy)
• Format Approval Sheet (signed by you and your committee chair)
• One copy of an article from the journal you used as a style guide (if you did not use APA, Chicago, MLA, or Turabian as a style guide)
• Master's Defense Schedule Form (one completed copy signed by you and your committee chair)

Step C: Hold the Oral Defense
Your pass/fail form will have already been sent to your chair from the Graduate College for your committee to sign.

Step D: Obtain Signature of the Graduate College Dean

In order to obtain the Graduate College Dean's signature you must:

• apply for graduation;
• have final format approval;
• and submit the original Pass/Fail form signed by your committee and the head of your academic unit indicating that you have passed the oral defense and completed all necessary revisions requested by your committee.

Step E: Submission to the Bookstore
You must submit two copies of your final document (plus any additional copies required by your academic unit) to the ASU Bookstore for binding by the deadline for the semester in which you are graduating (see semester deadlines for specific dates). Failure to meet this deadline will prevent you from graduating. Students are responsible for making sure that the documents submitted for binding are in proper order and free of typographical errors. These copies must be on high-quality, acid-free, xerographic 24-lb. minimum paper (may be bond or rag). Once submitted, these documents are not retrievable for substitutions or changes. Further information may be found at bookstore2.asu.edu/PDF/thesisbindinfo.pdf.

If you have questions about this page, please email Student Academic Services (SAS) at grad-sas@asu.edu.


Download Graduation Deadlines and Procedures 2008-2009 , 2009

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