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Graduate Council at the West Campus
November 10, 2004
FAB N303C
The council met in FAB N303C at 1:00 p.m. In attendance were: Joan F. Brett (co-chair), Ronald Davidson (co-chair), Dottie Broaddus, Mohan Gopalakrishnan, Dennis Isbell, Jeffrey Kassing, Ida Malian, Marge Williams, Najah Williams, Marjorie Zatz, and Paz Zorita. Excused were: Gaylene Armstrong, Candice Bredbenner, Majia Nadesan, Eleanor Perry, and Julie Ramsden.
The minutes for October 13, 2004 were approved.
ANNOUNCEMENTS
The additional meeting scheduled for January 19, 2004 for the sole purpose of reviewing the first proposed doctoral program at ASU at the West campus has been cancelled due the fact that the external reviewers will not have had time to complete their process by January 19th. Therefore, GSAC will review the new program proposal during its regularly scheduled February meeting.
All the remaining scheduled meetings (December through May) of GSAC will be held in FAB N303C.
DISCUSSION/DECISION ITEMS
After a review of the differences between the current Policies and Procedures of the Graduate Studies Advisory Council Appeals Board (GSAB) and the revised policy that the Graduate Council at the Tempe campus approved in May 2004, a short discussion took place. The members of GSAC were informed that the directors of graduate programs at the West campus are currently developing a "Satisfactory Progress Policy" for their areas, which is a key component of the revised Graduate Appeals Policy. The proposed Guidelines for Graduate Appeals, amended to reflect the appropriate titles at the West campus, was unanimously approved by the members of GSAC and the new graduate appeals policy will begin with the fall 2005 semester.
During the discussion of the guidelines of the graduate appeals policy the members of GSAC made a motion and approve to change the name of the committee to Graduate Council at the West campus. This also falls in line with the names of the other Graduate Councils at the Tempe and East campuses.
Dr. Brett opened the discussion of the possibility of using the Graduate College application process called "g-portal." This process is web based and the directors of graduate programs would have access to applicants' files online. All supporting documents for an application would be sent to and processed through the Graduate College admissions office at the Tempe campus. The admission review, recommendation, and final decision process will remain at the West campus. Dr. Brett asked the directors to think about the pros and cons of using the g-portal for our application process. A demonstration will be scheduled in the near future for the directors of graduate programs and their support staff.
Members of GSAC sought clarity regarding who is eligible to apply for a Travel Grant at the West campus. The draft of the Graduate Studies at the West campus Travel Grant was amended to include graduate students from other ASU campuses who are a graduate research or teaching assistant at the West campus at the time of application and travel. Graduate students must also be in good standing at the time of application and travel. The Travel Grant will begin spring 2005 semester. The Travel Grant policy was approved as amended.
The meeting adjourned at 2:20p.m.
FAB N303C
The council met in FAB N303C at 1:00 p.m. In attendance were: Joan F. Brett (co-chair), Ronald Davidson (co-chair), Dottie Broaddus, Mohan Gopalakrishnan, Dennis Isbell, Jeffrey Kassing, Ida Malian, Marge Williams, Najah Williams, Marjorie Zatz, and Paz Zorita. Excused were: Gaylene Armstrong, Candice Bredbenner, Majia Nadesan, Eleanor Perry, and Julie Ramsden.
The minutes for October 13, 2004 were approved.
ANNOUNCEMENTS
The additional meeting scheduled for January 19, 2004 for the sole purpose of reviewing the first proposed doctoral program at ASU at the West campus has been cancelled due the fact that the external reviewers will not have had time to complete their process by January 19th. Therefore, GSAC will review the new program proposal during its regularly scheduled February meeting.
All the remaining scheduled meetings (December through May) of GSAC will be held in FAB N303C.
DISCUSSION/DECISION ITEMS
After a review of the differences between the current Policies and Procedures of the Graduate Studies Advisory Council Appeals Board (GSAB) and the revised policy that the Graduate Council at the Tempe campus approved in May 2004, a short discussion took place. The members of GSAC were informed that the directors of graduate programs at the West campus are currently developing a "Satisfactory Progress Policy" for their areas, which is a key component of the revised Graduate Appeals Policy. The proposed Guidelines for Graduate Appeals, amended to reflect the appropriate titles at the West campus, was unanimously approved by the members of GSAC and the new graduate appeals policy will begin with the fall 2005 semester.
During the discussion of the guidelines of the graduate appeals policy the members of GSAC made a motion and approve to change the name of the committee to Graduate Council at the West campus. This also falls in line with the names of the other Graduate Councils at the Tempe and East campuses.
Dr. Brett opened the discussion of the possibility of using the Graduate College application process called "g-portal." This process is web based and the directors of graduate programs would have access to applicants' files online. All supporting documents for an application would be sent to and processed through the Graduate College admissions office at the Tempe campus. The admission review, recommendation, and final decision process will remain at the West campus. Dr. Brett asked the directors to think about the pros and cons of using the g-portal for our application process. A demonstration will be scheduled in the near future for the directors of graduate programs and their support staff.
Members of GSAC sought clarity regarding who is eligible to apply for a Travel Grant at the West campus. The draft of the Graduate Studies at the West campus Travel Grant was amended to include graduate students from other ASU campuses who are a graduate research or teaching assistant at the West campus at the time of application and travel. Graduate students must also be in good standing at the time of application and travel. The Travel Grant will begin spring 2005 semester. The Travel Grant policy was approved as amended.
The meeting adjourned at 2:20p.m.