Graduate College

Travel Awards

Deadlines

Apply by 11:59pm Arizona time                            Travel Dates

Friday, September 1, 2017                                        October 1 - December 31, 2017

Friday, December 1, 2017                                         January 1, - March 31, 2018

Thursday, March 1, 2018                                           April 1 - June 30, 2018

Purpose

Travel Awards reimburse graduate students for the airfare and/or registration cost of professional conferences and workshops. Per diem, hotel, and miscellaneous expenses are not permissible.

Award

  • Up to $500

*Note: Partial awards may be awarded

Eligibility 

Applicants must be regularly admitted graduate students who are in good standing with their academic unit and  Graduate College. Under very unusual circumstances and upon prior approval, mileage will be reimbursed. No taxis or other local transportation will be reimbursed from these funds. Due to limited funding, Graduate College can only fund two (2) travel applications per program.

Non-permissible or non-reimbursable charges will be the responsibility of the academic unit or non-reimbursable. 

Application Process

Applications are submitted initially by the student to the student's academic unit for evaluation and prioritization in accordance with the unit's established criteria. Check with your academic department for their internal deadlines. Department chair/director or other person authorized to release departmental travel funds must sign the form. Both Travel Award Application as well as the required travel authorization listed below for domestic or international travel must be completed prior to your award application.

Domestic or International Travel:  Please fill out the electronic Travel Authorization Form (as well as the Travel Grant Application, see above).

Must Complete BEFORE Trip - How to Submit Your Application

Contact

grad-travel@asu.edu

 

Eligibility

Any ASU graduate student who in in good standing with their academic unit and Graduate College. Each student may apply for each deadline but will be awarded only up to a max of $500 per award period.

Conference travel must be directly related to the applicant’s graduate program of study. Due to limited funding Graduate College is only able to fund two graduate students travel applications per program.

Application Deadlines

  • An application must be submitted no later than 05:00 PM AZ time of the application period deadline. Applications will only be accepted by Graduate College from Academic units. We will not accept any applications submitted directly to Graduate College. Please check with your academic unit as they will have their own internal deadline for candidate selection.

  • Deadlines and completed information are essential to processing requests in a fair and timely manner. In order to ensure the integrity of the application process, no exceptions will be made to program guidelines or deadlines. Graduate College does not fund retroactively. To receive funding, you must apply before you travel.

A one-day grace period to the application deadline may be allowed for applicants traveling on the last day of a month to attend an event beginning on the first day of the subsequent month.

Reimbursable Expenses

The Travel Grant will cover costs of airfare and or event registration up to $500 per award period with documented receipts. Graduate College will not give travel advances for any reason.

Award Notifications

Applicants will be notified of the status of their application no later than the two weeks after the close of a travel award deadline. If an applicant does not receive an email notification, it is the applicant’s responsibility to inquire of his or her application status.

Awards/Applications

You may receive multiple travel grants within one year (i.e., July through June), for a maximum annual award of $1000.

Must Complete AFTER Trip - How to Submit a Travel Claim for Reimbursement

Travel Responsibilities

It is imperative that you follow all instructions in the award letter in order to be reimbursed. Please follow your academic units’ instructions for submitting a travel request via MyASU Trip. Keep all original receipts including those for airfare and conference registration. Also keep a copy of any event registration forms or other proof of registration payment.

Upon returning from your trip, file your expense report in MyASU Trip. Be sure to enter your reimbursable expenses (up to your total funded amount) under “actual expenses.” You may need to reduce the amounts so that they do not exceed the total reimbursable (funded) amount. Receipts should be uploaded into the MyASU Trip portal when filing your expense report.

QUESTIONS? Please email grad-travel@asu.edu