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The Business Office provides business services for Graduate College including processing all order/purchase requests, reimbursements, travel claims, invoice payments, order follow-ups, state and local account reconciliation and fund verifications.
Graduate College Business Office
Arizona State University
Interdisciplinary B, Suite 285
1120 South Cady Mall
Tempe, AZ 85287-1003
Katrina Roalson, Director, Fiscal Business Services
INTDS B285F, 480-965-7627, Katrina.Roalson@asu.edu
Jenny Aguero, Business Operations Specialist
INTDSB 285F, 480-965-9190 Jenny.Aguero@asu.edu
Savannah Barragan, Business Operations Specialist, Sr
INTDSB 285, 480-965-5873 Savannah.Barragan@asu.edu
Submit a Expenditure/Payment Request Form (EPRF) for both purchases and reimbursements.
Reimbursements - If it is necessary for you to make a purchase using personal funds, please turn in the original itemized receipt(s) along with the completed EPRF form to the Business Office, located in INTDSB 285.
Important information regarding purchases and reimbursements
All requests are processed within a 48 hour turn-around time. Make sure to allow enough time for processing and shipping when submitting requests. Please avoid waiting until the last minute to turn in requests. At times you may need to process an order from a vendor that we have not previously ordered from. This may delay the order by a few extra days as we communicate with the vendor to get their information into the ASU system. Please be very specific when supplying us with the information regarding the vendor.
Foreign and Domestic Travel
Travel requests must be submitted and approved prior to leaving for your trip. This is extremely important for insurance purposes, even if you are not going to be claiming any expenses.
For all travel, please use My ASU Trip, which can be accessed via your MyASU portal. You will need to make a travel request and once that has been submitted, you can book your travel thru the Concur portal.
The ASU Travel website includes a travel guide which includes important information for you to review before you travel as well as information that will assit you with completing your expense report. Please complete your expense report online and upload all applicable receipts within 2 weeks of returning from your trip.
Graduate College faculty, staff, administrators and students utilizing funding through Graduate College should select Savannah Barragan as Account Signer.
For information, please visit the Graduate College Travel Award program page.
A candidate for grant allocations must be enrolled as a student at Arizona State University at the time of application and for the specified one-year funding period. The student must intend to complete her/his degree at Arizona State University.
Two levels of funding will be available: terminal (dissertation/thesis) and independent research.
Up to $2000 is available for research approved by the student’s dissertation or thesis committee.
Graduate students conducting research other than the terminal project in their regular curriculum may apply for up to $750.
Students may not apply simultaneously for both categories; only one proposal is accepted for review. Furthermore, only one award may be granted per degree (i.e., an applicant may not receive a terminal research grant for his/her thesis or dissertation more than once, however s/he may receive the $2,000 terminal research award for both a thesis project and also a dissertation project). The total amount requested in a proposal may not be awarded in full.
Only expenditures purchased within the one-year grant period (July 1 through June 30 of the current academic year) will be approved.
Funds will expire June 30, 2018.
Research expenses may be purchased directly by Graduate College or reimbursable. These items may include, but are not limited to:
Purchases made directly by Graduate College:
Purchasing and Reimbursements
Please contact Savannah Barragan for details at 480-965-5873 or email@example.com.
Requests for research expenses must include a justifiable budget with a detailed description of anticipated expenses within each category; justification is essential in the case of subject incentives. In the event that the Graduate Research Support Program cannot award a full grant, it is advisable that the applicants note funding priorities on the justified budget.
The Graduate Research Support Program will not reimburse/approve the following:
Written requests for budget changes and funding extensions will be considered on a case-by-case basis. All requests for grant extensions, budget changes and extensions must be submitted for approval to Katrina Roalson, Director, Fiscal Business Services for Graduate College via email: firstname.lastname@example.org.
Fellowships begin either in summer or fall based on NSF’s award notification.
NSF Coordinating Official for ASU - Katrina Roalson, Director, Fiscal Business Services, 480-965-7627, email@example.com.
Guideline and Responsibilities of Employee Time Reporting
Both the employee and his or her immediate supervisor are responsible for accurate reporting of employee time and attendance. TAS is a pre-approval system and a supplement to PeopleSoft, not a replacement.
Employees should first be entering their time in TAS for pre-approval. This includes sick and vacation time as well as worked hours for hourly employees (including student workers). Second, employees should enter their time in PeopleSoft.
Department Time Administrators (DTA), Katrina Roalson, will process the final approval of time in PeopleSoft only after the supervisor’s approval is applied in TAS.
NOTE: If PeopleSoft and TAS do no match, DTA will email both the employee and the supervisor to make corrections. We will no longer be making corrections for you as your time is your responsibility. The deadline is Thursday at 12 noon for entering time and leave requests.
Process for Entering Hours
Non-exempt (hourly) employees including student workers
Exempt (salary) employees
Check Your Hours
If you have any questions or need training for any of your staff, please see Jenny Aguero.
Graduate College Purchasing Forms
ASU Purchasing Forms
ASU Financial Services Forms