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Before you schedule your defense and submit your complete thesis, dissertation, or equivalent for format review, the following requirements must be met:
You are required to hold a public defense of your thesis or dissertation on an ASU campus as part of your degree requirements. You and your committee chair (or one co-chair) must be physically present at the defense.
Your defense must be scheduled at least 10 working days before your anticipated defense. Please see 10-Working Day Calendar for permissible defense dates. When scheduling via your MyASU page, you will have an interactive calendar with available dates as well.
How do I schedule my defense?
What if I don’t have the defense schedule link? Please see requirements in the "Preparing for your defense" section above.
If you have any member(s) that cannot be physically present at the defense because of extenuating circumstances, please refer to the Absent Committee Member Procedures.
Once you have submitted the request to schedule a defense through your MyASU, the request must be approved by your academic unit; your defense is not officially scheduled until approved.
A document called the Report for Master's Thesis/Practicum Defense form or the Report for Doctoral Dissertation Defense form (commonly known as the Pass/Fail form) will be emailed to your entire committee and your graduate support staff once the defense has been officially scheduled. This form must be taken to your defense, and your committee will sign and indicate revisions as needed at the time of defense.
Once you schedule your defense, you must upload your complete, defense ready document for format review to the Graduate College Dropbox link 10 calendar days prior to your defense. Refer to the “format” tab above for more information on this process.
To change, reschedule or cancel your defense, please follow the steps below:
Note: If your defense is still pending approval by the academic unit, NO changes can be made. You CANNOT change your committee after your defense has been scheduled.
If you have members that cannot be physically present at the defense because of extenuating circumstances, please refer to the Absent Committee Member Procedures.
Items and steps required in order to graduate
Now that you have passed your defense, you will want to complete the following steps. Please remember to refer to the "deadlines" tab to keep in mind the graduation deadlines as they become critical at this step in the graduation process.
Most students have some form of both format revisions required by the Graduate College and revisions required by the committee/chair. You will want to begin working on these soon after your defense. Keep in contact with the Format Advisors at email@example.com and keep your email inbox clear for communication from them.
Submission of the Pass/Fail form is electronic. The following directions will provide you with an overview of the process.
Monitor the status of your defense on My ASU under My Programs by clicking on the Defense link.
You must have completed the following before you can upload to ProQuest:
Please remember to refer to the "deadlines" tab to keep in mind the graduation deadlines for submitting Pass/Fail forms and uploading to ProQuest.
At the time of your defense, your committee should determine if public release of your document will be delayed for a maximum of two years to protect any of the following reasons:
The Delaying Publication of Your Theses/Dissertation (Embargo Status form) must be submitted along with your completed Pass/Fail form to the Graduate College in order for your Thesis or Dissertation to be embargoed.
Once the 2-year ASU embargo expires, full documents are available through the ASU Digital Repository. If you would like to extend your embargo through ASU for 2 additional years, please contact the Graduate College by email firstname.lastname@example.org. *Please note: The maximum allowed time to embargo your document is 4 years. As a product of Arizona State University, all ASU Theses/Dissertations will be released through the ASU Digital Repository once the embargo time limit has expired.
IMPORTANT: Embargoing through ProQuest is separate from embargoing through ASU. If you would like to secure an indefinite embargo from ProQuest on your theses/dissertation then you must have successfully completed all requirements and graduated. You may then submit a request directly to ProQuest, either by email (email@example.com) or by telephone (800-521-0600, ext. 77020).
Submission Instructions: Please scan and electronically send the form (only chair/co-chair or academic unit support staff) to firstname.lastname@example.org OR the student may hand-deliver the signed form to the Graduate College, Interdisciplinary B-Room 288 (Tempe Campus). Please ensure the graduate support staff receives a copy for departmental records.