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Provides funding for graduate students for the airfare and/or registration cost of professional conferences and workshops. Per diem, hotel, and miscellaneous expenses are not permissible.
*Partial funding may be awarded
|Apply by 5:00pm Arizona time||Travel Dates|
|Friday, May 25, 2018||July 1 - September 30, 2018|
|Friday, August 31, 2018||October 1 - December 31, 2018|
|Friday, November 30, 2018||January 1 - March 31, 2019|
|Friday, March 1, 2019||April 1 - June 30, 2019|
An application must be submitted no later than 05:00 PM AZ time of the application period deadline. Applications will only be accepted by the Graduate College from academic units. We will not accept any applications submitted directly to Graduate College. Please check with your academic unit as they will have their own internal deadline for candidate selection.
Deadlines and completed information are essential to processing requests in a fair and timely manner. In order to ensure the integrity of the application process, no exceptions will be made to program guidelines or deadlines. The Graduate College does not fund retroactively. To receive funding, you must apply before you travel.
A one-day grace period to the application deadline may be allowed for applicants traveling on the last day of a month to attend an event beginning on the first day of the subsequent month.
Applications are submitted initially by the student to the student's academic unit for evaluation and prioritization in accordance with the unit's established criteria. Check with your academic department for their internal deadlines. Department chair/director or other person authorized to release departmental travel funds must sign the form.
Both Travel Award Application, as well as the required travel request listed below for domestic or international travel, must be completed prior to submitting your award application.
The Graduate College Travel Award will cover costs of airfare and/or event registration up to $500 per award period with documented receipts. The Graduate College will allow travel advances only in rare and extenuating circumstances.
Applicants will be notified as to the status of their application no later than the two weeks after the close of a travel award deadline. If an applicant does not receive an email notification, it is the applicant’s responsibility to inquire of his or her application status by contacting their academic unit first and if their application was submitted to the Graduate College, then they can send an email to firstname.lastname@example.org for an update.
It is important that you follow all instructions in the award letter in order to be reimbursed. Please follow your academic unit’s instructions for submitting a travel expense report via MyASU Trip. Keep all original receipts including those for airfare and conference registration. Also, keep a copy of any event registration forms or other proof of registration payment. A copy of the front page of the conference brochure showing the name, location and dates of the conference as well as copies of any funding award letters must be included in your expense report. To add the funding letters, please select the option "other supporting documentation" and attach each of the award letters.
Upon returning from your trip, file your expense report in MyASU Trip. Be sure to enter your reimbursable expenses (up to your total awarded/funded amount) under “actual expenses.” You may need to reduce the amounts so that they do not exceed the total reimbursable (awarded/funded) amount. Receipts should be uploaded into the MyASU Trip portal when filing your expense report.
QUESTIONS? Please email email@example.com or contact Savannah Barragan at 480-965-5873.