FORMS AND ASSISTANCE
All Graduate College forms are available on the Internet at graduate.asu.edu/forms in Word or PDF format. They may also be picked up at the Graduate College, located in Interdisciplinary Building, B-wing, Room 170. Students are responsible for obtaining the most recent version of the forms (available on our website) and submitting them with the appropriate signatures. For instructions about forms or procedures, email grad-sas@asu.edu or visit Student Academic Services. For answers to thesis/dissertation format questions, visit graduate.asu.edu/format or email gradformat@asu.edu.

Download the Ten Working-Day Calendar for Submitting Theses/Dissertations

ENROLLMENT REQUIREMENTS
Students must be enrolled for at least one credit hour that appears on the program of study, or one hour of appropriate graduate level credit, during the semester, summer or winter session in which they defend a thesis or dissertation, take a comprehensive examination, or complete an applied project. Students must be registered before they can schedule an oral defense of a thesis or dissertation with the Graduate College.

*Please note: Students must maintain continuous enrollment through the term of graduation and until all degree requirements have been completed.


GRADUATION/FORMAT EVALUATION/ORAL DEFENSE PROCEDURES

Step A: Apply for Graduation
You may apply for graduation at any time. The Graduation Office (Registrar's Office) is located in the Student Services Building, main counter on the first floor, windows 8-10. However, if you apply after the deadline, you will be assessed a late fee and your name will not appear in the commencement program.

Step B: Submit Materials for Format Evaluation and Scheduling the Oral Defense*
Go to the Graduate College at Interdisciplinary Building B 170 to schedule your defense. All defenses must be scheduled with the Graduate College at least 10 working days in advance of the planned defense date. Please use the official GC Ten Working-Day calendar, available online or in Interdisciplinary Building, B-wing, Room 170, when scheduling your defense.

Doctoral Students: Submit the following materials at least 10 working days before the defense:

• Dissertation (one complete unbound copy)
• Format Approval Sheet (signed by you and your committee chair)
• One copy of an article from the journal you used as a style guide (if you did not use APA, Chicago, MLA, or Turabian as a style guide)
• Doctoral Defense Schedule Form (one completed copy signed by you and your committee chair)
• Survey of Earned Doctorates (available online at graduate.asu.edu/forms or in Interdisciplinary Building, B-wing, Room 170)

• Thesis (one complete unbound copy)
• Format Approval Sheet (signed by you and your committee chair)
• One copy of an article from the journal you used as a style guide (if you did not use APA, Chicago, MLA, or Turabian as a style guide)
• Master's Defense Schedule Form (one completed copy signed by you and your committee chair)

Step C: Hold the Oral Defense
Your pass/fail form will have already been sent to your chair from the Graduate College for your committee to sign.

Step D: Obtain Signature of the Graduate College Dean
In order for the Graduate College Dean to sign the Pass/Fail form, you must have final format approval and submit the following:

• One completed Pass/Fail Form (original) signed by your committee and the head of your academic unit indicating that you have passed the oral defense and completed all necessary revisions requested by your committee.

Step E: Submission to the Bookstore
You must submit two copies of your final document (plus any additional copies required by your academic unit) to the ASU Bookstore for binding by the deadline for the semester in which you are graduating (see semester deadlines for specific dates). Failure to meet this deadline will prevent you from graduating. Students are responsible for making sure that the documents submitted for binding are in proper order and free of typographical errors. These copies must be on high-quality, acid-free, xerographic 24-lb. minimum paper (may be bond or rag). Once submitted, these documents are not retrievable for substitutions or changes. Further information may be found at bookstore2.asu.edu/PDF/thesisbindinfo.pdf.

If you have questions about this page, please email Student Academic Services (SAS) at grad-sas@asu.edu.


Download Graduation Deadlines and Procedures: 2008

Further ASU Commencement/Convocation information

Note: Adobe Acrobat Reader is required for viewing the above pdf files.