Grad15: Time Management for Graduate Students

Graduate school is an exciting and rewarding journey, but it can also feel overwhelming at times. Effective time management is one of the most valuable skills students can develop. By practicing these strategies now, graduate students not only set themselves up for success during their programs but also carry these habits into future professional and personal endeavors. Even individuals outside of academia can benefit from practical approaches to managing time.

Whether you're in graduate school or balancing a busy schedule elsewhere, these strategies can help you feel more in control, focused and confident.

 

 

You're not alone

It's easy to look around and assume everyone else has it figured out, but most students face challenges with time management at some point. According to the American College Health Association, 87.6% of students reported feeling overwhelmed. This statistic highlights how common these challenges are. Learning how to navigate it effectively can make a world of difference in your academic and personal life.

Tips for better time management in graduate school

1. Find a planning system that works for you. Using a planner or calendar is one of the most basic, and effective, strategies. It might sound simple, but it's only helpful if it’s personalized to your preferences. Do you prefer a physical planner you can write in, or do you thrive with a digital, color-coded Google Calendar? Would breaking your day into morning/afternoon/evening blocks work best for you?
    
2. Create and prioritize your to-do list. Writing out your tasks—whether on paper or digitally—helps get everything out of your head and into a place where it’s manageable. Prioritize urgent deadlines first, start with “easy wins” to build momentum and break large tasks into smaller, actionable steps to reduce procrastination and overwhelm. Take time to explore different formats. Make it fun! Color-code, add stickers, or use tools like Notion or Trello if you enjoy digital planning.
    
3. Be flexible. Even the most well-thought-out schedules can go sideways. Learning to adapt and pivot without guilt is key. If you need to shift your plans, remind yourself: this doesn’t mean failure. It means you’re adjusting to life’s realities.
    
4. Set boundaries and learn to say “no.” Part of managing your time effectively means protecting it. This could mean:
   1. Letting friends or family know you’re unavailable during certain hours.
   2. Saying “no” to additional responsibilities that don’t align with your current goals.
   3. Scheduling downtime and self-care like you would an important meeting.
       
5. Use SMART goals. Setting SMART goals helps give your intentions structure and purpose. Write your goals out in detail. The more you articulate them, the more real and actionable they become. Make sure your goals are:
   1. Specific: Clear and well-defined.
   2. Measurable: Include milestones or criteria for success.
   3. Achievable: Realistic given your current workload and resources.
   4. Relevant: Aligned with your priorities.
   5. Time-bound: Have a deadline or timeline to stay accountable.
       
6. Tackle procrastination with simple tools. Try the pomodoro technique: Work for 25 minutes, take a 5-minute break and repeat. This method can improve focus and reduce burnout. Using visual cues, like sticky notes with motivational quotes, checklists, or reminders, can help keep your goals top of mind.
    
7. Know your peak productivity hours. We all have certain times of day when we're most alert and focused. For some, it’s early morning. For others, late evening is when the magic happens. Identify your peak hours and schedule your most important or demanding tasks accordingly.
    
8. Celebrate small wins. We often forget to reward ourselves. After completing a task, especially a tough one – treat yourself. Whether it’s a coffee break, an episode of your favorite show, or just time to relax, recognizing your progress keeps motivation high.
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10. Remember your “why.” When distractions arise (and they will), pause and reflect on why the task matters. Connecting your work to a bigger goal or value helps refocus your energy and drive.
     
11. Don’t be afraid to ask for help. Advocating for yourself is a strength, not a weakness. Whether it’s talking to a professor about a deadline or reaching out to ASU support services, know that the university wants you to succeed.
     

Resources at ASU to support your success

As you continue your journey, whether through academics or life beyond the classroom, we hope you feel empowered to put these time management tools into practice. Most importantly, remember that ASU is committed to your success – you’re not in this alone. Don’t hesitate to reach out for support, and take advantage of the following resources:

• Wellness.asu.edu — Time management tools, goal-setting guides, and downloadable worksheets.
• Fitness.asu.edu — Info on fitness programs and occasional time management workshops.
• Follow @livewell_asu on Instagram or explore their YouTube channel for tips, events, and more.

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Grad15 is a mini-webinar series around graduate student professional development, support and resources. See all professional development events on the Graduate College’s Professional Development website.