Appointing Graduate Students via Workday HCM

Appointing Process

Graduate students are appointed to assistantships and associateships via Workday HCM. Additional information on the hiring processes can be found at https://cfo.asu.edu/workday-training-and-resources.

Graduate Appointment Processing

Graduate Appointments including GSAs will be onboarded via Workday HCM. This applies specifically to the jobcodes below.

Jobcode         Title
989004           Grad Service Assistant
989001           Grad Teaching Assistant
989002           Grad Research Assistant
989556           Grad Teaching Associate
989557           Grad Research Associate

Additional information on the graduate appointment process will be provided in Spring 2025 following the conversion to Workday HCM.

Remember that all requirements for background checks, fingerprint checks, and the Form I-9 completion are still applicable.  The department will be responsible for completing an appointment letter and acceptance with the graduate student. 

Graduate appointments will incur Employee-related expenses (ERE) charges as well as tuition remission charges for RA/TA appointments.  For more information, please visit https://cfo.asu.edu/commitment-accounting#employee-related-expenses-rates and https://cfo.asu.edu/commitment-accounting#ra-ta-tuition-remission-and-rates.

If you need assistance with graduate appointments, please contact the Graduate College at grad-appointments@asu.edu.