Entering UGF (block grant) awards

The Graduate College provides academic units with an annual allocation of resources (i.e., block grant) to be used as University Graduate Fellowships to facilitate the recruitment and completion of the most diverse and high quality on-campus immersion PhD students.  Allocations for the upcoming academic year are provided to Deans in early January. If you have questions about your unit's allocation, please contact your Dean's office.

Academic units need to enter the information into Gportal Financial (cs.oasis.asu.edu) to ensure that students receive this funding appropriately.

Current Gportal Financial users can refer to the following support documents:

• How to access Gportal Financial
• How to enter awards (individually or multi-entry)
• How to approve awards
• How to edit/inactivate awards
• How to view UGF allocations and usage

New users, will need to enroll in a training course and request the appropriate PeopleSoft role. For instructions on how to do this, please email gcfellowships@asu.edu. 

Deadlines for entering UGF (block grant) awards

Summer 2023 (term code 2234):     June 6, 2023

Fall 2023 (term code 2237):     September 8, 2023

Spring 2024 (term code 2241):     February 2, 2024

Summer 2024 (term code 2244):     June 7, 2024

If the student's academic unit and awarding unit are not the same, the academic unit is responsible for entering this information. The awarding unit will need to contact the academic unit to enter the award.