Graduate College

GSS: Graduate appointments

Graduate Appointments

Teaching and Research Assistantships/Associateships
A common form of professional development and financial support for graduate students at ASU are graduate teaching and research assistantships and associateships. They provide graduate students with professional development opportunities that are unique to academia while also supporting the university’s teaching, research, and service missions. The graduate TA/RA Policy and Procedures Handbook describes the roles and responsibilities of TAs and RAs as well as policies regarding their supervision and evaluation. Students in these positions are eligible to receive a full or partial tuition award for the semester.

Graduate Service Assistants
These positions perform tasks within a specified unit in order to gain working knowledge and develop career-specific skills.  Students provide professional level support, performing various administrative tasks/projects that contribute to the mission of the unit.   A student will be responsible to an administrator or professional member of the unit who will supervise and train the student.  Students in these positions are not eligible to receive a tuition award.

Graduate Interns
These positions collaborate with an assigned company or organization external to the university in order to gain working knowledge and develop career-specific skills appropriate to the student’s area of study.  The student will provide professional level support to an assigned organization, assisting with projects, research and analysis, procedural studies, and planning. Students in these positions are not eligible to receive a tuition award.

Appointing Process
Graduate students are appointed to assistantships, associateships, or internships via a Personnel Transaction Request (PTR). Additional information on the hiring process can be found at https://asu.service-now.com/hress/kb_view.do?sysparm_article=KB0012712

Additional information and forms regarding appointments can be found below.

.25-.49 FTE Offer Letter

[Date]

Name
Address
City, State, Zip

Dear _______________:

The [department/division/unit] of _________ is pleased to offer you a position as a [teaching/research] [assistant/associate] [(TA)/(RA)] for the [fall semester 2016/academic year 2016–2017, etc.]. This is a [third-time/quarter-time/eighth-time, etc.] appointment with a compensatory stipend of [$_________]. ASU stipends are paid bi-weekly; your first pay date will be [list first pay date]. 

The university provides an award covering a portion of the tuition costs for TAs/RAs with .25-.49 FTE appointments. The estimated tuition cost for students enrolling in 7 or more hours is $2,703 per semester. If you have applied for and/or received financial aid, acceptance of this assistantship may decrease your financial aid funding eligibility. . 

Add a paragraph describing, as specifically as possible, the assistantship assignment and any orientation/training required by the department. Be sure to include dates, responsibilities, and faculty supervisor.
Please be advised that as an employee of ASU, you will be subject to Arizona Board of Regents Policy 6-908 relating to the ownership of intellectual property (see www.abor.asu.edu/1_the_regents/policymanual/index.html). ASU retains the right to retain ownership in intellectual property developed by its employees. Employees receive recognition for and share in the revenue of intellectual property with commercial value. The Arizona Technology Enterprises (AzTE) is responsible for the development and commercialization of intellectual property developed by ASU employees (see www.azte.com). As an employee, you have an obligation to disclose any intellectual property you create to AzTE. 

Add a paragraph on TA training if it is applicable to your hire, as follows:
New TAs are required to attend an Orientation and Training Program for Teaching Assistants and Associates. Two sessions are available: Thursday, August 11 from 12:30 – 4:30 p.m. and Friday, August 12 from 8:30 a.m. – 12:30 p.m. For further information, please visit  Teaching Assistant Development (TAD) program. The first pay period of the [fall/spring] semester includes the hours spent at the TA orientation sessions. Failure to comply with orientation requirements may jeopardize eligibility for Graduate Education awards programs and graduate appointments (e.g., travel grants, research awards and the assistantship). 

If this offer is being made to a student whose primary language is not English, add the following:
Graduate teaching assistants/associates whose native language is not English are required to take the TSE/SPEAK test or TOEFL iBT test. In order to assume primary teaching responsibilities students must earn a minimum score of 55 on the TSE/SPEAK test or 26 on the TOEFL iBT. A score of 50 on the TSE/SPEAK test is acceptable if the position is for a lab assistant or tutor.

Please note that TAs and RAs must enroll for a minimum of six (6) non-audit units each fall and spring semester of their assistantship/associateship appointment. See the TA/RA Handbook for additional information.
We are pleased to be able to provide this [teaching/research] [assistantship/associateship] appointment and appreciate your interest in our program and faculty. We would like to hear of your decision by [date]. If we have not received your acceptance by this date, the assistantship may be offered to another candidate. 

Please indicate your acceptance of this [assistantship/associateship] by signing below and returning this form to the department. If you have any questions about these offers or the program, please call 480-965- ____. 

_______ I accept this assistantship.

_______ I am unable to accept this assistantship.

 

Print Name: _____________________________________________

Signature: ______________________________________________

Date: __________________________________________________

.50 FTE Sample Offer Letter

[Date]

Name
Address
City, State, Zip

Dear _______________:

The [department/division/unit] of _________ is pleased to offer you a position as a [teaching/research] [assistant/associate] [(TA)/(RA)] for the [fall semester 2016/academic year 2016–2017, etc.]. This is a half-time (20 hours per week) appointment carrying a compensatory stipend of [$_________]. ASU stipends are paid bi-weekly; your first pay date will be [list first pay date]. 

The university provides an award covering the cost of tuition and covers individual student health insurance premiums for TAs/RAs with half-time appointments. If you elect to enroll in the individual student health insurance program, please be sure to select that option when registering for classes at MyASU. If you decline, you will be without coverage. If you have applied for and/or received financial aid, acceptance of this assistantship may decrease your financial aid funding eligibility.

Add a paragraph describing, as specifically as possible, the assistantship assignment and any orientation/training required by the department. Be sure to include dates, responsibilities, and faculty supervision.
Please be advised that as an employee of ASU, you will be subject to Arizona Board of Regents Policy 6-908 relating to the ownership of intellectual property (see www.abor.asu.edu). ASU retains the right to retain ownership in intellectual property developed by its employees. Employees receive recognition for and share in the revenue of intellectual property with commercial value. The Arizona Technology Enterprises (AzTE) is responsible for the development and commercialization of intellectual property developed by ASU employees (see www.azte.com). As an employee, you have an obligation to disclose any intellectual property you create to AzTE. 

Add a paragraph on TA training if it is applicable to your hire, as follows:
New TAs are required to attend an Orientation and Training Program for Teaching Assistants and Associates. Two sessions are available: Thursday, August 11 from 12:30 – 4:30 p.m. and Friday, August 12 from 8:30 a.m. – 12:30 p.m. For more information, please visit graduate.asu.edu/ta-ra. The first pay period of the [fall/spring] semester includes the hours spent at the TA orientation sessions. Failure to comply with orientation requirements may jeopardize eligibility for Graduate Education awards programs and graduate appointments (e.g., travel grants, research awards and the assistantship). 

If this offer is being made to a student whose primary language is not English, add the following:
Graduate teaching assistants/associates whose native language is not English are required to take the TSE/SPEAK test or TOEFL iBT test. In order to assume primary teaching responsibilities students must earn a minimum score of 55 on the TSE/SPEAK test or 26 on the TOEFL iBT. A score of 50 on the TSE/SPEAK test is acceptable if the position is for a lab assistant or tutor.

Please note that TAs/RAs must enroll for a minimum of six (6) non-audit units each fall and spring semester of their assistantship/associateship appointment. See the TA/RA Handbook for additional information. 

We are pleased to be able to provide this [teaching/research] [assistantship/associateship] appointment and appreciate your interest in our program and faculty. We would like to hear of your decision by [date]. If we have not received your acceptance by this date, the assistantship may be offered to another candidate. 

Please indicate your acceptance of this [assistantship/associateship] by signing below and returning this form to the department. If you have any questions about these offers or the program, please call 480-965-____.  
Cordially, 

_______ I accept this assistantship.

_______ I am unable to accept this assistantship.

 

Print Name: _____________________________________________

Signature: ______________________________________________

Date: __________________________________________________

Add tuition remission award using gPortal

Enter the information into gPortal (cs.oasis.asu.edu) to ensure that student receives appropriate tuition and health insurance benefits. For information and a training guide on entering awards into gPortal, go to Business Process Guide

Deadlines for entering TA/RA tuition waivers

Spring 2017: March 17

Summer 2017: July 28

Fall 2017: October 20

If the TA/RA’s academic unit and hiring unit are not the same, the academic unit is responsible for entering this information.

The HR Customer Service Center initiates payroll action.

Graduate Service Assistant Job Description

Prime function
Performs tasks within a specified unit in order to gain working knowledge and develop career-specific skills.  Provides professional level support, performing various administrative tasks/projects that contribute to the mission of the unit.  Will be responsible to an administrator or professional member of the unit who will supervise and train the student.

Examples of responsibilities
Serves in an administrative capacity for a specified unit within the university, which may include the following duties and responsibilities.

  • Performs tasks related to specific function/program assigned
  • Develops work plans in accordance with program/organizational objectives
  • Assists in the collection of data and/or conducts independent research for the unit specific to the assignment
  • Assists in development of new programs, policies or procedures; coordinates programs as assigned
  • Assists with advisement of students regarding information, procedures and academic requirements of a specific program or major
  • Assists in specialized administrative or technical projects in area of assignment
  • May analyze procedures and makes recommendations for improvement
  • Prepares reports as needed
  • Supervises student employees

Knowledge, skills and abilities

  • Knowledge of issues pertaining to area of assignment
  • Knowledge of management principles and practices
  • Knowledge of program coordination
  • Skill in organizing resources and establishing priorities
  • Skill in planning, organization, coordination of activities
  • Skill in establishing and maintaining effective working relationships
  • Skill in both verbal and written communication
  • Skill in the use of personal computer and related software applications

Minimum qualifications

  • Currently admitted to a graduate degree program at Arizona State University
  • Maintain a 3.00 cumulative GPA for all ASU graduate credit courses
  • Must enroll in at least 1 credit hour during each fall and spring semester during the appointment

Graduate Intern Job Description

Prime function
Collaborates with assigned company or organization external to the university in order to gain working knowledge and develop career-specific skills appropriate to the student’s area of study.  Provides professional level support to assigned organization, assisting with projects, research and analysis, procedural studies, and planning.

Duties and responsibilities
Serves in an intern capacity for a specified division, program or organization external to the university, which may include the following duties and responsibilities.

  • Performs tasks related to specific function/program assigned
  • Develops work plans in accordance with program/organizational objectives
  • Conducts independent research of administrative or operational areas specific to the assignment
  • Assembles and analyzes statistical data and makes interpretations for application to area of assignment
  • Assists in development of new programs, policies or procedures; coordinates programs as assigned
  • Assists in specialized administrative or technical projects in area of assignment
  • Creates and maintains databases
  • May analyze procedures and makes recommendations for improvement
  • Prepares reports as needed

Knowledge, skills and abilities

  • Knowledge of issues pertaining to area of assignment
  • Knowledge of management principles and practices
  • Knowledge of program coordination
  • Knowledge of basic project management
  • Skill in organizing resources and establishing priorities
  • Skill in planning, organization, coordination of activities
  • Skill in establishing and maintaining effective working relationships
  • Skill in both verbal and written communication
  • Skill in the use of personal computer and related software applications

Minimum qualifications

  • Currently admitted to a graduate degree program at Arizona State University
  • Maintain a 3.0 cumulative GPA for all ASU graduate credit courses
  • Must enroll in at least 1 credit hour during each fall and spring semester during the appointment