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GPSA Graduate Research Support Program

The Graduate Research Support Program provides funds for thesis/dissertation as well as independent research. This program is jointly administered by the Graduate and Professional Student Association (GPSA) at ASU and the Graduate College. Awardees should review the information below for processes. 


About this Award

Award Details

Two levels of funding will be available: terminal (dissertation/thesis) and independent research.

  • Up to $2000 is available for research approved by the student’s dissertation or thesis committee.
  • Graduate students conducting research other than the terminal project in their regular curriculum may apply for up to $750.
  • Students may not apply simultaneously for both categories; only one proposal is accepted for review. Furthermore, only one award may be granted per degree (i.e., an applicant may not receive a terminal research grant for their thesis or dissertation more than once, however they may receive the $2,000 terminal research award for both a thesis project and also a dissertation project). The total amount requested in a proposal may not be awarded in full.
  • Expenses must be submitted by May 15, 2022.

Please note that joint applications for co-applicants will not be accepted. Submit only one application per project.

Terms of Award

Requested amount should be for actual/projected amount of student expenses related directly to research. Recipients must follow all award instructions and provide requested documentation, failure to do so may result in loss/removal of funds. Receipients may use one of the three processes below for expenses. Recipients will need to send a final report as well as itemized receipts and proof of purchase for all approved items. Any questions about allowable expenses should be emailed to the Graduate College staff at (grad-gpsa@asu.edu) for approval prior to purchasing. Final reimbursement decisions are made by the Graduate College. 

 The Graduate Research Support Program can NOT provide funding for the following:

  • Equipment purchase (no laptops, no camera, etc.)
  • Direct purchase of software
  • Any single transaction greater than or equal to $1,000
  • Tuition or remuneration of time spent on the project
  • Conference travel (although travel for data collection is allowed)
  • Terminal publication charges (e.g., binding/printing of thesis or dissertation)
  • Dissertation expenses (i.e., printing, editing, translation of dissertation, etc.)
  • Salaries and wages for research assistants, ASU affiliates or employees

 Contact

grad-gpsa@asu.edu

Application Link and Deadlines

Application is via ZoomGrants at https://gpsa.asu.edu/funding/research/graduate-research-support-program/.

  • Fall 2021:  Sunday, August 1, 2021, by 11:59 PM AZ time (for eligible purchases that occur between August 12, 2021 and May 15, 2021)
  • Spring 2021:  Saturday, January 1, 2022, by 11:59 PM AZ time (for eligible purchases that occur between January 1, 2022 and May 11, 2022)

Eligibility

A candidate for grant allocations must be enrolled as a student at Arizona State University at the time of application and for the specified one-year funding period. The student must intend to complete her/his degree at Arizona State University.

Award Disbursement Process

There are three ways in which recipients can access their funds.

1. Issued as a Grant

  • If you are seeking a grant, please fill out an EPRF form and submit to grad-gpsa@asu.edu with the following:
    • A copy of your award letter
    • Itemized summary of proposed use of funds (if provided in application materials, please submit again); these expenses should match your submitted budget in order to expedite approvals
    • The form requires a brief statement explaining the business purpose of the expense(s), please utilize information from your application
    • Upon receipt of request, you will be issued additional instructions
    • You must save all receipts adding up to the total dollar amount and turn these in to the Graduate College within 30 days of utilizing full amount of funds. A submission form will be provided by the Graduate College
    • You must also submit these receipts to GPSA along with your progress report no later than May 15, 2022

2. Reimbursement

  • If you are seeking a reimbursement for a payment that you have already made, please fill out an EPRF form and submit to grad-gpsa@asu.edu with the following:
    • A copy of your award letter
    • Itemized receipt(s) showing proof of payment (if provided in application materials, please submit again); these expenses should match your submitted budget in order to expedite approvals
    • The form requires a brief statement explaining the business purpose of the expense(s), please utilize information from your application
  • You MUST submit your receipts within THIRTY calendar days of expenditure. You may turn in receipts at multiple times throughout the academic year for the same award. If you do not turn in receipts within thirty days of expenditure, you will not be eligible for reimbursement for that expense. The only exception to this is for expenses that are incurred between August 12 and August 30, 2021 prior to award notification.  Those expenses must be submitted no later than October 1, 2021 to be eligible for reimbursement.

3. Direct Payment*

  • If you are requesting the Graduate College make payment on your behalf, please fill out an EPRF form and submit to grad-gpsa@asu.edu with the following:
    • A copy of your award letter
    • Information needed to make payment (weblink, etc.); these expenses should match your submitted budget in order to expedite purchase/payment
    • The form requires a brief statement explaining the business purpose of the expense(s), please utilize information from your application

  *PLEASE NOTE: All purchases for chemicals, on campus facilities such as animal care, 3D printing facilities, or other Core Facilities must be made directly by the Graduate College (grad-gpsa@asu.edu) and will be deducted from the initial award amount. These expenses cannot be reimbursed.  Any remaining funds can be issued as a grant or a reimbursement of expenses.

 For travel related expenses, you must follow the following guidelines in order to access your funding.

  • Please follow this approval and booking process:
    • Research your destination and identify safety requirements and protocol using the resources below.
    • For out-of-state or international travel, obtain approval from your dean or vice president via email that justifies the nature and necessity of the trip and states the safety precautions to be taken.
      • This should be your academic unit dean, not the Graduate College dean.
    • For international travel, work via your academic unit dean or VP to secure provost or executive vice president approval. As a student, you must first register your international travel in the Student International Travel Registration System.
    • Submit a trip request in My ASU TRIP/Concur. Attach the approval email. Ensure your request and attachments include how you plan to travel safely.
    • After the request is fully approved in My ASU TRIP/Concur, book your travel through My ASU TRIP/Concur. Please contact grad-gpsa@asu.edu for cost center/program information.
    • Airfare must be booked through My ASU Trip/Concur so the university may fulfill its duty of care responsibility to ASU travelers. Lodging, rental cars and other business travel arrangements should be booked through My ASU Trip/Concur unless there is a business reason to do otherwise.
  • VERY IMPORTANT: Pre-authorization and the use of ASU’s booking processes are required to ensure travel reimbursement.