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GPSA Graduate Research Support Program

The Graduate Research Support Program provides funds for thesis/dissertation as well as independent research. This program is jointly administered by the Graduate and Professional Student Association (GPSA) at ASU and the Graduate College. Awardees should review the information below for processes. 


About this Award

Award Details

Two levels of funding will be available: terminal (dissertation/thesis) and independent research.

  • Up to $2000 is available for research approved by the student’s dissertation or thesis committee.
  • Graduate students conducting research other than the terminal project in their regular curriculum may apply for up to $750.
  • Students may not apply simultaneously for both categories; only one proposal is accepted for review. Furthermore, only one award may be granted per degree (i.e., an applicant may not receive a terminal research grant for their thesis or dissertation more than once, however they may receive the $2,000 terminal research award for both a thesis project and also a dissertation project). The total amount requested in a proposal may not be awarded in full.
  • Expenses must be submitted by May 11, 2021 (This date is also the deadline for students who needed to re-apply their 2019-2020 GRSP to the 2020-2021 cycle due research that was stifled during the COVID-19 pandemic).

Please note that joint applications for co-applicants will not be accepted. Submit only one application per project.

Terms of Award

Requested amount should be for actual/projected amount of student expenses related directly to research. Recipients must follow all award instructions and provide requested documentation, failure to do so may result in loss/removal of funds. Receipients may use one of the three processes below for expenses. Recipients will need to send a final report as well as itemized receipts and proof of purchase for all approved items. Any questions about allowable expenses should be emailed to the Graduate College staff at (grad-gpsa@asu.edu) for approval prior to purchasing. Final reimbursement decisions are made by the Graduate College. 

 The Graduate Research Support Program can NOT provide funding for the following:

  • Equipment purchase (no laptops, no camera, etc.)
  • Direct purchase of software
  • Any single transaction greater than or equal to $1,000
  • Tuition or remuneration of time spent on the project
  • Conference travel (although travel for data collection is allowed)
  • Terminal publication charges (e.g., binding/printing of thesis or dissertation)
  • Dissertation expenses (i.e., printing, editing, translation of dissertation, etc.)
  • Salaries and wages for research assistants, ASU affiliates or employees

 Contact

grad-gpsa@asu.edu

Application Link and Deadlines

Application is via ZoomGrants at https://gpsa.asu.edu/funding/research/graduate-research-support-program/.

  • Fall 2020:  Saturday, August 1, 2020, by 11:59 PM AZ time (for eligible purchases that occur between August 12, 2020 and May 11, 2021)
  • Spring 2021:  Friday, January 1, 2020, by 11:59 PM AZ time (for eligible purchases that occur between January 1, 2021 and May 11, 2021)
  • Fall 2021: Sunday, August 1, 2021, by 11:59 PM AZ time

Eligibility

A candidate for grant allocations must be enrolled as a student at Arizona State University at the time of application and for the specified one-year funding period. The student must intend to complete her/his degree at Arizona State University.

Award Disbursement Process

There are three ways in which recipients can access their funds.

1. Issued as a Grant

  • If you are seeking a grant, please fill out an EPRF form and submit to grad-gpsa@asu.edu with the following:
    • A copy of your award letter
    • Itemized summary of proposed use of funds (if provided in application materials, please submit again); these expenses should match your submitted budget in order to expedite approvals
    • The form requires a brief statement explaining the business purpose of the expense(s), please utilize information from your application
    • Upon receipt of request, you will be issued additional instructions.
    • You must save all receipts adding up to the total dollar amount and turn these in to the Graduate College within 60 days of utilizing full amount of funds. A submission form will be provided by the Graduate College.
    • You must also submit these receipts to GPSA along with your progress report no later than May 15, 2021

2. Reimbursement

  • If you are seeking a reimbursement for a payment that you have already made, please fill out an EPRF form and submit to grad-gpsa@asu.edu with the following:
    • A copy of your award letter
    • Itemized receipt(s) showing proof of payment (if provided in application materials, please submit again); these expenses should match your submitted budget in order to expedite approvals
    • The form requires a brief statement explaining the business purpose of the expense(s), please utilize information from your application
  • You MUST submit your receipts within THIRTY calendar days of expenditure. You may turn in receipts at multiple times throughout the academic year for the same award. If you do not turn in receipts within thirty days of expenditure, you will not be eligible for reimbursement for that expense. The only exception to this is for expenses that are incurred between August 12 and October 1, 2020 prior to award notification.  Those expenses must be submitted no later than November 15, 2020 to be eligible for reimbursement.

3. Direct Payment*

  • If you are requesting the Graduate College make payment on your behalf, please fill out an EPRF form and submit to grad-gpsa@asu.edu with the following:
    • A copy of your award letter
    • Information needed to make payment (weblink, etc.); these expenses should match your submitted budget in order to expedite purchase/payment
    • The form requires a brief statement explaining the business purpose of the expense(s), please utilize information from your application

  *PLEASE NOTE: All purchases for chemicals, on campus facilities such as animal care, 3D printing facilities, or other Core Facilities must be made directly by the Graduate College (grad-gpsa@asu.edu) and will be deducted from the initial award amount. These expenses cannot be reimbursed.  Any remaining funds can be issued as a grant or a reimbursement of expenses.