GPSA Graduate Research Support Program

The Graduate Research Support Program provides funds for thesis/dissertation as well as independent research. This program is jointly administered by the Graduate and Professional Student Association (GPSA) at ASU and the Graduate College. Awardees should review the information below for processes. 

About this Award

Award Details

Two levels of funding will be available: terminal (dissertation/thesis) and independent research.

• Up to $2000 is available for research approved by the student’s dissertation or thesis committee.
• Graduate students conducting research other than the terminal project in their regular curriculum may apply for up to $750.
• Students may not apply simultaneously for both categories; only one proposal is accepted for review. Furthermore, only one award may be granted per degree (i.e., an applicant may not receive a terminal research grant for their thesis or dissertation more than once, however they may receive the $2,000 terminal research award for both a thesis project and also a dissertation project). The total amount requested in a proposal may not be awarded in full.
• Expenses must be submitted by May 15, 2024.

Please note that joint applications for co-applicants will not be accepted. Submit only one application per project.

Terms of Award

Requested amount should be for actual/projected amount of student expenses related directly to research. Recipients must follow all award instructions and provide requested documentation, failure to do so may result in loss/removal of funds. Recipients may use one of the three processes below for expenses. Recipients will need to send a final report as well as itemized receipts and proof of purchase for all approved items. Any questions about allowable expenses should be emailed to the Graduate College staff at (grad-gpsa@asu.edu) for approval prior to purchasing. Final reimbursement decisions are made by the Graduate College. 

 The Graduate Research Support Program can NOT provide funding for the following:

• The following items are prohibited regardless of award disbursement method:
  •Tuition or remuneration of time spent on project
  •Conference travel (travel for data collection is allowed)
  •Terminal publication charges (e.g., binding/printing of thesis or dissertation)
  •Dissertation expenses (i.e., printing, editing, translation of dissertation, etc.)
  •Services provided by ASU employees, which includes research assistants and student workers
  •Salaries and wages for research assistants, ASU affiliates and students

• The following items are prohibited as reimbursements. Please contact the Graduate College for other award disbursement options.
  •Equipment purchase (no laptops, no cameras, monitors, hard drives, etc.)
  •Software and software licenses
  •Expenses greater than or equal to $1,000

 Contact

grad-gpsa@asu.edu

Application Link and Deadlines

Application is via ZoomGrants at https://zoomgrants.com/gprop.asp?donorid=2189&

• Fall 2023:  Tuesday, August 1, 2023, by 11:59 PM AZ time (for eligible purchases that occur between August 17, 2023 and May 15, 2024)
• Spring 2024:  Monday January 1, 2024, by 11:59 PM AZ time (for eligible purchases that occur between January 1, 2024 and May 15, 2024)

Eligibility

A candidate for an award allocation must be enrolled in a graduate degree program at Arizona State University at the time of application and for the specified one-year funding period. The student must intend to complete their degree at Arizona State University. Students can be enrolled in a campus immersion or an online/digital immersion graduate program.

Award Disbursement Process

Award Disbursement Process

There are four ways in which recipients can access their funds.

1. Issued as a Grant

If you are seeking a grant, please fill out an EPRF form and submit to grad-gpsa@asu.edu with the following:

• A copy of your award letter
• Itemized summary of proposed use of funds (if provided in application materials, please submit again); these expenses should match your submitted budget in order to expedite approvals.
• The form requires a brief statement explaining the business purpose of the expense(s), please utilize information from your application.
• Upon receipt of the request, you will be issued additional instructions.
• You must save all receipts adding up to the total dollar amount and turn these into the Graduate College within 30 days of utilizing the full amount of funds. A submission form will be provided by the Graduate College with your grant award letter.
• You must also submit these receipts to GPSA along with your progress report no later than May 15, 2024.

2. Reimbursement via Workday

If you are seeking a reimbursement for a payment that you have already made, please fill out an EPRF form and submit to grad-gpsa@asu.edu with the following:

• A copy of your award letter
• Itemized receipt(s) showing proof of payment (if provided in application materials, please submit again); these expenses should match your submitted budget in order to expedite approvals.
• The form requires a brief statement explaining the business purpose of the expense(s), please utilize information from your application.
• If you purchase items using personal funds, you MUST submit your receipts within THIRTY calendar days of the purchase. You may turn in receipts multiple times throughout the academic year for the same award up to your awarded amount however, if you do not turn in receipts within thirty days of purchase, you will not be eligible for reimbursement for that expense.
• The only exception to this is for purchases that are made between August 17 and September 1, 2023, prior to award notification. Those receipts must be submitted no later than October 15, 2023, to be eligible for reimbursement.

3. For Travel Related Expenses 

• If you are planning to utilize your award for travel, please follow the instructions for using ASU’s MyASU Trip system.
• For international travel as a student, you must first register your international travel in the Student International Travel Registration System.
• Pre-authorization and the use of ASU’s booking processes are required to ensure travel reimbursement.
• Airfare must be booked through My ASU Trip/Concur so the university may fulfill its duty of care responsibility to ASU travelers.
• Lodging, rental cars and other business travel arrangements should be booked through My ASU Trip/Concur unless there is a business reason to do otherwise.

4. Direct Payment for items such as materials, supplies, equipment rental, professional services*

If you are requesting the Graduate College make payment on your behalf, please fill out an EPRF form and submit to grad-gpsa@asu.edu with the following:

• A copy of your award letter
• Information needed to make payment (weblink, etc.); these expenses should match your submitted budget in order to expedite purchase/payment.
• The form requires a brief statement explaining the business purpose of the expense(s), please utilize information from your application.

*PLEASE NOTE: All purchases for chemicals, on-campus facilities such as animal care, 3D printing facilities, or other Core Facilities must be made directly by the Graduate College (grad-gpsa@asu.edu) and will be deducted from the initial award amount. These expenses cannot be reimbursed. Any remaining funds can be issued as a grant or a reimbursement of expenses.

The following items are prohibited regardless of award disbursement method

• Tuition or remuneration of time spent on project
• Conference travel (although travel for data collection is allowed).
• Terminal publication charges (e.g., binding/printing of thesis or dissertation)
• Dissertation expenses (i.e., printing, editing, translation of dissertation, etc.)
• Services provided by ASU employees, which includes research assistants and students.
• Salaries and wages for research assistants, ASU affiliates or employees

The following items are prohibited as reimbursements. Please contact the Graduate College for other award disbursement options.

• Equipment purchase (no laptops, no cameras, monitors, hard drives, etc.)
• Software and software licenses
• Expenses greater than or equal to $1,000