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Due to the continued spread of the COVID-19 virus and the public health recommendations that come with it, Arizona State University will be celebrating with its graduates in the 2020 Spring commencement in a virtual, online ceremony. The format may be different, but our enthusiasm for celebration has never been more inspired and we encourage you to join us in honoring ASU graduate and undergraduate students the week of May 11. Planning is underway. For more details, please check back here for updates and additional information about online activities. Commencement FAQ page
The Graduate College Travel Awards provide funding for graduate students for airfare and/or registration costs to attend professional conferences and workshops. Students must be nominated by their admitting academic unit.
Each department may submit no more than three (3) nominations per program.
Up to $500 per award period for a maximum of twice per fiscal year
For travel during this range
Monday, September 2, 2019
October 1 - December 31, 2019
Monday, December 2, 2019
January 1 - March 31, 2020
Monday, March 2, 2020
April 1 - June 30, 2020
Monday, June 1, 2020
July 1 - September 30, 2020
A one-day grace period to the application deadline may be allowed for applicants traveling on the last day of a month to attend an event beginning on the first day of the subsequent month.
Applications are submitted initially by the student to the student's academic unit for evaluation and prioritization in accordance with the unit's established criteria. Check with your academic department for their internal deadlines. Department chair/director or other person authorized to release departmental travel funds must sign the form.
Both Travel Award Application, as well as the required travel request listed below for domestic or international travel, must be completed prior to submitting your award application.
The Graduate College Travel Award will cover costs of airfare and/or event registration up to $500 per award period with documented receipts. The Graduate College will allow travel advances only in rare and extenuating circumstances.
Applicants will be notified as to the status of their application no later than the two weeks after the close of a travel award deadline. If an applicant does not receive an email notification, it is the applicant’s responsibility to inquire of his or her application status by contacting their academic unit first and if their application was submitted to the Graduate College, then they can send an email to firstname.lastname@example.org for an update.
Travel Awardee Responsibilities
It is important that you follow all instructions in the award letter in order to be reimbursed. Please follow your academic unit’s instructions for submitting a travel expense report via MyASU Trip. Keep all original receipts including those for airfare and conference registration. Also, keep a copy of any event registration forms or other proof of registration payment. A copy of the front page of the conference brochure showing the name, location and dates of the conference as well as copies of any funding award letters must be included in your expense report. To add the funding letters, please select the option "other supporting documentation" and attach each of the award letters.
Upon returning from your trip, file your expense report in MyASU Trip. Be sure to enter your reimbursable expenses (up to your total awarded/funded amount) under “actual expenses.” You may need to reduce the amounts so that they do not exceed the total reimbursable (awarded/funded) amount. Receipts should be uploaded into the MyASU Trip portal when filing your expense report.
If you have any questions, please contact the Graduate College Business Office via phone at 480-965-5873 or email email@example.com.