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Travel Awards

2020 GRADUATE COLLEGE TRAVEL FUNDING UPDATE

Though ASU travel restrictions remain in place, the Graduate College returned to the standard academic department nomination process for the Quarter 2 (October-December) and Quarter 3 (January-March) award cycle. Students who would like to request virtual/remote professional development funding during this period, should work with their academic unit to be nominated by the appropriate deadline.

Pending removal of ASU travel restrictions, we will resume funding in-person events and travel expenses.

The Graduate College Travel Awards provide funding for graduate students for airfare and/or registration costs to attend professional conferences and workshops. Students must be nominated by their admitting academic unit using this google form.

Each academic program may submit no more than five (5) nominations for up to $500/nomination per nominee.


 

About this Award

Award Details

Students may receive up to $500 per award period for a maximum of twice per fiscal year

Contact

Grad-travel@exchange.asu.edu

Deadlines

Application Deadline

For travel/events during this range

Thursday, September 10, 2020

October 1 - December 31, 2020

Monday, November 30, 2020

 January 1 - March 31, 2021

Monday, March 1, 2021

April 1 - June 30, 2021 

 Monday, May 31, 2021

 July 1 - September 30, 2021

Eligibility

  • FALL 2020 - Funding request must be for online/remote conferences, workshops and trainings only.
  • Applicants must be graduate students enrolled in an on-campus immersion program who are in good standing with their academic unit and the Graduate College. Funding requested must be directly related to the applicant's graduate program of study.
  • Each student may be nominated for each deadline but will be awarded only up to a max of $500 per award period for a total of $1,000 per fiscal year (July - June).
  • Non-permissible or non-reimbursable charges will be the responsibility of the academic unit or non-reimbursable to the applicant.
  • The following are non-permissable expenses: ASU charges or fees (including workshops or courses utilizing ASU student accounts), travel related expenses or requests for professional certifications will not be considered.
  • Students must be nominated by their academic unit for consideration.  

Submission Procedures

Applications are submitted initially by the student to the student's academic unit for evaluation and prioritization in accordance with the unit's established criteria. Check with your academic department for their internal deadlines. Department chair/director or other person authorized must submit the nomination.

  • All nominations must be submitted no later than 05:00 PM AZ time on the application deadline. Applications will only be accepted by the Graduate College from academic units.
  • Units should submit nominations utilizing this google form. Any forms that are not submitted by the appropriate unit faculty or staff will be deemed ineligible..
  • Students should check with their academic unit as each may have their own internal deadline for candidate selection.
  • Deadlines and completed information are essential to processing requests in a fair and timely manner. In order to ensure the integrity of the application process, no exceptions will be made to program guidelines or deadlines.

Award Notifications

Applicants will be notified as to the status of their application no later than the two weeks after the close of the posted deadline. If an applicant does not receive an email notification, it is the applicant’s responsibility to inquire of his or her application status by contacting their academic unit first and if their application was submitted to the Graduate College, then they can send an email to grad-travel@asu.edu for an update.

How to Submit for Reimbursement or Payment of Expenses

Awardee Responsibilities

It is important that you follow all instructions in the award letter in order to utilize funding.

Expense Reimbursement

If you are seeking a reimbursement for a payment that you have already made, please fill out the required form (provided with award letter) and submit to grad-travel@asu.edu with the following:

  • A copy of the award letter
  • Receipt showing proof of payment
  • Documentation of event in pdf format (webpage, brochure, email)
  • You are also required to add a brief statement on the submission form that explains the purpose of the event and how your “attendance” at this event benefits you, ASU, and your research.
  • Reimbursements should be submitted within 2 weeks of receipt of this award.

Direct Payment

If you are requesting the Graduate College make payment on your behalf, please fill out the required form  (provided with award letter) and submit to grad-travel@asu.edu with the following:

  • A copy of the award letter
  • Information needed to make payment (website, registration form, etc.)
  • Documentation of event in pdf format (webpage, brochure, email)
  • You are also required to add a brief statement on the submission form that explains the purpose of the event and how your “attendance” at this event benefits you, ASU, and your research.

 If you have any questions, please contact the Graduate College Business Office via phone at 480-965-5873 or email grad-travel@asu.edu.