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Travel Awards

CURRENT GRADUATE COLLEGE TRAVEL FUNDING UPDATE - August 2021

While ASU travel guidelines and restrictions remain in place, the Graduate College will allow students to apply directly for funds to cover registration costs for online/remote conferences and training only which occur from October 1, 2021 - December 31, 2021. Application cycle closed for this period. 

Additional information for Q3 travel will be posted by November 1, 2021.

Pending removal of ASU travel guidelines and restrictions, we will resume funding in-person events and travel expenses via departmental nomination.


About this Award

Award Details

Students may receive up to $500 per award period for a maximum of twice per fiscal year

Contact

Grad-travel@exchange.asu.edu

Deadlines

Application Deadline

For travel/events during this range

Wednesday, September 1, 2021

October 1 - December 31, 2021

Wednesday, December 1, 2021

January 1 - March 31, 2022 

Tuesday, March 1, 2022

April 1 - June 30, 2022 

 Wednesday, June 1, 2022

 July 1-  September 30, 2022

Eligibility

  • Academic Year 2021-22 - Funding request must be for online/remote conferences, workshops and training only.
  • Applicants must be graduate students enrolled in an on-campus immersion program who are in good standing with their academic unit and the Graduate College. Funding requested must be directly related to the applicant's graduate program of study.
  • Each student may be nominated for each deadline but will be awarded only up to a max of $500 per award period for a total of $1,000 per fiscal year (July - June).
  • Non-permissible or non-reimbursable charges will be the responsibility of the academic unit or non-reimbursable to the applicant.
  • The following are non-permissible expenses: ASU charges or fees (including workshops or courses utilizing ASU student accounts), travel-related expenses or requests for professional certifications will not be considered.

Award Notifications

Applicants will be notified as to the status of their application two to three weeks after the close of the posted deadline. If an applicant does not receive an email notification, it is the applicant’s responsibility to inquire of his or her application status by emailing grad-travel@asu.edu for an update.

How to Submit for Reimbursement or Payment of Expenses

Awardee Responsibilities

It is important that you follow all instructions in the award letter in order to utilize funding.

Expense Reimbursement

If you are seeking reimbursement for a payment that you have already made, please fill out the required Expenditure Payment Request Form (provided with award letter) and submit to grad-travel@asu.edu with the following:

  • A copy of the award letter
  • Receipt showing proof of payment
  • Documentation of event in pdf format (webpage, brochure, email)
  • You are also required to add a brief statement on the submission form that explains the purpose of the event and how your “attendance” at this event benefits you, ASU, and your research
  • Reimbursements should be submitted within 2 weeks of receipt of this award but no later than 30 days after payment is made

If you have a current ASU graduate appointment (RA/TA/GSA) or are an ASU Employee (Student Worker/Other):

  • Please verify your ASU Affiliate ID on the Expenditure Payment Request Form is correct.
  • Confirm that your ASU Financial Management System (Workday) account is active.
  • Confirm that the Direct Deposit account used for payroll is correct and active.
  • We will process an Expense Reimbursement via Workday, and it will route to you for your approval.

If you do not currently have an active ASU graduate appointment (RA/TA/GSA) or are not an ASU Employee (Student Worker/Other)

*NOTE: ONLY COMPLETE THIS STEP IF YOU ARE NOT AN ACTIVE ASU APPOINTMENT (RA/TA/GSA) or EMPLOYEE (SW/OTHER)

  • Register as a non-services supplier. The registration process is done via ASU DocuSign found here. Please use the ASU Registration Information Instructions to guide you through the submission process.
  • Complete the Direct Student Financial Support Payment Certification Form (click on the Payables and Reimbursements tab). Please ensure you fill out your Student Name, Student ID, answer the residency question and sign.
  • Once you have registered as a vendor and completed the Student Financial Support Certification Form, we will process the payment.

Direct Payment

If you are requesting the Graduate College make payment on your behalf,please fill out the required Expenditure Payment Request Form (provided with award letter) and submit to grad-travel@asu.edu with the following:

  • A copy of the award letter
  • Information needed to make payment (website, registration form, etc.)
  • Documentation of event in pdf format (webpage, brochure, email)
  • You are also required to add a brief statement on the submission form that explains the purpose of the event and how your “attendance” at this event benefits you, ASU, and your research.

 If you have any questions, please contact the Graduate College Business Office via phone at 480-965-5873 or email grad-travel@asu.edu.